How PCMP Implementation Works: Seamless, Automated, and Fully Managed

Implementing a Preventive Care Management Program (PCMP) may sound complex, but with Ficava's streamlined process, it's a straightforward journey. From initial setup to employee engagement, every step is handled with precision, ensuring compliance and maximizing benefits for both employers and employees.

Step 1: Consultation and Custom Plan Design

The process begins with a personalized consultation to understand your organization's needs. Ficava's partners will:

  • Assess eligibility and gather necessary data.

  • Design a tailored PCMP plan, integrating a Section 125 Cafeteria Plan and a Self-Insured Medical Expense Reimbursement Plan (SIMERP).

  • Ensure all plan documents are compliant with IRS regulations, particularly Section 213(d) for qualified medical expenses.

This foundational step sets the stage for a compliant and effective program.

Step 2: Seamless Payroll Integration

Ficava's partners boast direct integrations with over 200 payroll systems, including major providers like ADP, Paychex, and QuickBooks. This ensures:

  • Automatic setup of pre-tax deductions and post-tax reimbursements.

  • Real-time synchronization between payroll and benefits administration.

  • Minimal involvement from your internal HR or finance teams.

The integration is designed to be fully automated, reducing administrative burdens and ensuring accuracy.

Step 3: Employee Communication and Enrollment

Effective communication is key to the success of a PCMP. Ficava’s partners provide:

  • Customized communication materials explaining the program's benefits.

  • Enrollment support, including digital forms and assistance.

  • Educational resources to ensure employees understand and utilize their benefits.

This comprehensive approach ensures high participation rates and employee satisfaction.

Step 4: Driving Utilization and Ongoing Support

Employee engagement doesn't stop at enrollment. Ficava's partners focus on:

  • Encouraging utilization of wellness services like telehealth, counseling, and preventive care.

  • Providing ongoing support and resources to employees.

  • Monitoring program effectiveness and making necessary adjustments.

This continuous engagement ensures that employees reap the full benefits of the program, which is essential for compliance and maximizing tax advantages.

Step 5: Compliance and Reporting

Maintaining compliance is crucial. Ficava’s partners ensure:

  • All aspects of the PCMP adhere to IRS and ACA guidelines.

  • Regular reporting and documentation are provided.

  • Support is available for any audits or regulatory inquiries.

With Ficava, you can be confident that your PCMP is not only effective but also fully compliant.

Conclusion: A Turnkey Solution for Employers

Implementing a PCMP with Ficava is a turnkey solution that offers:

  • Simplicity: From design to execution, every step is handled for you.

  • Automation: Seamless integration with existing payroll systems.

  • Compliance: Adherence to all relevant regulations and guidelines.

  • Employee Satisfaction: Valuable wellness benefits with no out-of-pocket costs.

Ready to experience the benefits of a PCMP without the hassle?

Learn more about our white glove onboarding services today!